RJC Board Meeting March 21, 2007

Noon

 

Board Members Present:

Gary Dyer
Kathy Glass
Mike Glass
Mike Johnson
Harry Keast
Sunny Minedew
Dave Minedew

A meeting of the Board was called to update plans for A Day on the Village Green.

Mike Johnson indicated that things are progressing smoothly.

 

Parking Committee

Mike Johnson suggested that a committee be formed to include one master parker and 2 to 3 assistants for the day of the event.  Harry Keast volunteered his services.

 

Photos

Mike Glass has a digital camera and printer, which he will bring to take photos of the cars.

 

Security

Although Mike Johnson noted that there will be a security presence in the valet parking and an additional area, Mike and Kathy Glass proposed bringing extra security to watch the cars on both Friday and Saturday nights, from approximately 9 pm to 5 am.  They have recommended two people, who would be willing to take on this duty.  They are licensed and bonded.  It was suggested that they might provide the service in exchange for a room and possibly a couple of meals.  Mike and Kathy will check with them regarding price and availability.

Mike Johnson will check with the Cal Neva to see if bringing in private security is allowed.   He also noted that JCNA provides blanket car insurance for entrants.  A question came up about whether non-Jaguars are included.  Mike will look into this and bring information to the next dinner meeting.

 

Raffle

Each participant will receive a “goody bag,” with items, which Mike Glass suggested, including one raffle ticket.  Local Tahoe restaurants might be willing to donate a meal as a possible raffle prize.

 

DVG Shirts

The Glasses have been researching embroidered polo shirts for the event.  It was suggested that rather than giving them to each entrant, they be sold for a nominal charge of $10 each.  (If there were enough entrants, the shirts could possibly be given away.)  Mike and Kathy will bring samples of different styles to the next Jag dinner for club members to see.

 

Trophies

Mike Johnson suggested a design and offered to make the trophies.

 

Registration

Sunny & Dave Minedew are handling the registration materials.  It was suggested that participants be able to pre-register on Friday night.  Packets could be given out during the no-host bar welcome event.  The Minedew’s may need assistance on both Friday night and Saturday morning.

Badges for officials, as well as nametags and dash board cards for entrants will need to be made.

 

Sunday Drive

A team of 3-4 people will be needed to come up with ideas for the drive.

 

Pre-visit to Cal Neva

A drive to the Cal Neva is set for April 22nd at 10:00 to check out the facilities.  All Club members are welcome.

 

Advertising

Both Mike Johnson and Mike Glass have done extensive advertising and will continue to do so at car events.

 

Other Discussion

• Gary Dyer inquired as to whether the Club would be inviting vendors to the event.
• A car wash station was also proposed.
• Patti Wilder is trying to get Davy Jones to speak at the awards banquet.
• Mike Johnson suggested that maybe the hotel would be willing to set up a barbeque station outside on Saturday for lunch.
• Gary Dyer will talk to the museum about getting a Jag racer to display near the entrance of the event.
• Judges – Gerard Gara will provide a training session for judges.  Judges may need to be recertified.