President Tony Fakonas
Vice President Carl Feutsch
Treasurer Dave Minedew
ADVG Chairman Mike Glass

1. Tony indicated that Kathy Dyer, Membership Chairwoman, had provided information regarding the current membership number. She reported that we have 60 paid members. Three previous members, Linda Valle and Don and Carmen Johnson, did not renew their memberships. Also, Kathy Glass and Anita Hart will not be with us due to divorce and death, respectively. On the bright side, we have one new member – Ed Scott, and Kathy has mailed an application to a friend of Harry Keast and Mick Collins. Kathy also reported that dues were sent to JCNA before the February 1 deadline, so our club should be in good standing.
    
2. The club’s current by-laws were reviewed, and all present agreed that they needed to be updated to reflect how our club operates presently. The by-laws were last revised in 2003. Several areas for updates were discussed; two in particular involved the Webmaster and the Membership chair. Currently, the by-laws stipulate an “Editor” as an officer position. Those present agreed that was outdated, as the club stopped producing a newsletter years ago. The Board agreed that the position of Editor should be abolished. Also, a position of Webmaster should be institutionalized reflecting the predominant method of communication used by the club. This position will be appointed by the President, and will not be an official Board member. Tony also noted that the current by-laws do not contain any position responsible for membership activities. All present agreed that this position, currently filled by Kathy Dyer, requires a lot of work and is of critical importance to the welfare of the club, and that it should be formally recognized within the by-laws. All present agreed that Tony should talk to Kathy about this, and propose to the Board how this position should be established. It was agreed that Tony would draft a revised set of by-laws, reflecting all items discussed, and provide them to the other Board members for review and finalization. Once a final draft is available, it will be reviewed with the members for adoption.
    
3. The Board members agreed that they all would like to see the club undertake some more car-oriented events, in addition to the current dinners. Several ideas for events were discussed. Ultimately, the discussion focused on two categories of events: tech sessions and driving or tour events. It was agreed that Tony will focus on trying to get more members involved with tech sessions, and Dave and Carl will try to get something organized related to touring. All agreed that we should not try to be too ambitious; it would be better to focus on a few well-organized events to raise interest and then add more events later. Accordingly, it was decided to target 3-4 tech sessions and 1-2 touring events for 2012. It was also noted that Mike Johnson, who was not present, is already working on setting up a slalom event this summer.
    
4. Dave raised an issue from a recent contact with Sherron and Jeff Egner, who were long time members of the club and have in the past contributed substantially to the success of the club. They are older now and no longer have their Jaguar, but would like to still keep a link to the club. Dave suggested that we should make them honorary members and waive their dues. It was noted that our by-laws make provision for such a status. We also discussed that this type of action should not be common, and only be considered in special cases. The Board agreed with Dave’s proposal. It was agreed that Dave would bring this up at the February 18th meeting for a vote by the members present.
    
5. Tony noted that he had received an e-mail from Kathy Dyer asking for guidance on another membership matter. Specifically, she said that there were three members who sign up as individual members although their wives also participate in club events. She asked for guidance on how to deal with these situations. After discussion, the Board noted that the participation by wives was primarily attending the dinners, for which they paid, so there was not loss to or subsidy by the club. The Board members also agreed that this behavior should not be encouraged widely, but that it also was not worth risking the good will of active members by trying to force this issue. Accordingly, the Board decided to not take any action at this time other than to watch to see if more people try to do the same.
    
6. The Board members next discussed how they should interact with each other. It was agreed that we should have 3-4 meetings per year separate from the general meetings after the dinners. In between, we will communicate by telephone and e-mail if there are urgent matters needing attention.