RJC Site Review for

A Day on the Village Green

Club Cal Neva, Lake Tahoe

May 12, 2007

Notes by Sunny Minedew

Club Members Present

Iain Buxton
Wendy Buxton
Gary Dyer
Gerard Garra
Kathy Glass
Mike Glass
Mike Johnson
Sunny Minedew
Dave Minedew
Bob Parshall
Joyce Parshall
Patti Wilder
Rich Wilder

Club members went on a site visit to the Cal Neva at Crystal Bay to check out the facilities for the upcoming Day on the Village Green, to be held June 22, 23 and 24.  During a lunch overlooking Lake Tahoe on a beautiful day, the following items were reviewed:

Dinner Speaker

Patti Wilder said that the guest speaker for the Saturday night dinner will be Tony September, a well known race car driver.  Also, he has a number of old Jag manuals, which could be autographed and auctioned off at the dinner.  Gary Dyer volunteered to conduct a live auction.

Mike Johnson has a PA system which was once used by the club which he will bring for the banquet.

Parking Security

Although Mike Johnson noted that there will be a security presence in the valet parking area, Mike and Kathy Glass have two people who would be willing to watch the cars over night in exchange for a room.  Depending on the final size of the event, it might be possible for the hotel to provide a complementary room for them.

Raffle

Mike and Kathy Glass volunteered to check with some local merchants to see if they would be willing to provide a few $20 lunch certificates for a raffle. Charlie Manchester may also have some donations. 

Mike Glass will have 50 goodie bags to be given to the entrants and he also volunteered to print the dash plaques.  The DVG shirts are currently being printed.

Trophies

Mike Johnson passed around pictures of the trophies to be awarded, which were previously approved by the Board.  Although they won’t be dated, so that some can be reused at a future time, Mike said he will explore the possibility of sand blasting the date in for this event.  There will be trophies for different categories.  Gary Dyer suggested a “People’s Choice” trophy.  Ten days lead time is required for ordering the trophies.

Judges Badges/Hats

Gerard Garra will look into getting badges and hats for the judges, so they will be clearly identifiable.  Kathy Glass and Patti Wilder volunteered to help with the tabulation of the judges’ scores.

Registration

Sunny & Dave Minedew are handling registration prior to and during the event.  Patti Wilder and Kathy Glass also offered their assistance at the event.

Liaison

It was suggested that someone could serve as a liaison to talk to people about their cars, where they are from, etc.  This might result in a possible video to be shown at the Christmas party.  Gary Dyer offered to be the interviewer if Sunny Minedew was willing to be the videographer/editor.  This is still under consideration.

Sunday Drive

A Lake Tahoe driving tour is scheduled for Sunday.  It was suggested that Peter Smith could come up with a creative idea for a route.  Mike Johnson will talk to him about this.

Walk Around the Property

The group toured the banquet room, bar and the parking lot area.  Mike Johnson is hoping to have a sign on the marquee, and banners will be displayed for direction.  A central circular area will be used to display some of the specialty cars.

An adjacent area was designated to photograph each car as it arrives.  Mike Glass has volunteered to take the photos and print them on his laptop.  Wendy Buxton will look into purchasing some green indoor/outdoor carpeting for the cars to drive on for their photo, in keeping with the “Village Green” theme.

The registration area will be nearby under the trees.

It was suggested that British music could be played in the parking lot area, possibly through one of the members’ satellite radio.

Other Discussion

Mike Johnson will look into the possibility of the hotel setting up a barbeque station outside on Saturday for lunch.  Also, a suggestion to provide appetizers at the Friday night no-host bar was made.  Both of these ideas will be considered when we have a better idea of the number of attendees.